Monday, 28 November 2011

What is accounting

So what is accounting about? It doesn't sound very sexy at all and all of the technical words sound so boring and really not appealing. But let me tell you something. Learning about how to understand accounting can be easy and not necessarily as painful as you might think. The day you understand how to read those figures on a financial report, you will feel much more in control as you will know how to use these financial tools to make more money.
What the accountant does is delivering on paper is the financial story of your business. This is basically in very simple terms what accounting is about. How to understand accounting is simply how to read a story that is stemming from your financial accounts.
Bearing this very important concept in mind, you now will have a purpose in your mind whenever you will look at your financial statements. Take your financial accounts right now and ask out loud: what is the story you are telling me? You can tell the story of your business from the past, what you did it in the past and what were the consequences in your business, what were the mistakes you made that put you into trouble and what you now can do to make it better and you can even create your story as this is what financial forecasts are for. So see, this is in a nutshell the answer to "what is accounting about?": if you are a business owner and want to get better at learning how to understand accounting.
Now that you have that new perspective, I am going to reveal the 3 golden keys which are related to the 3 financial statements you need to look at: income statement or profit and loss statement, balance sheet and cash flow statement. Know that each of these financial statements tells you a story and I am going to tell you which one.
Firstly, your income statement tells the story of the performance of your business:
Do you make money? Do you manage your costs well? Are you consistent with your decisions? Do you have a good sales team? Is your marketing working? Is your product well priced? Do you have a low or high margin business?
Secondly, your balance sheet tells you the story of the risks that are inherent to your business and how you have been funding your business:
Did you take a lot of risks when you entered this business? Are you in debt up to your eye ball? Do you have spare cash to invest? Do you have sound investments? Do you have a long term vision? Are you a good negotiator when it comes to your supplier?
And finally, your cash flow statement tells the story of how well you have been managing your cash and expenses payments:
Do you have a high level of monthly debt repayment compared to what your business is making, do you manage to keep some spare cash after all your payments and expenses are cashed out? Can you afford expanding your business and invest more in purchasing new materials?
So what is accounting about? You just got it! After you learn how to understand accounting, you will be able to answer all of these questions very easily!
Business Finances Made Easy's mission is to help business owners getting an accurate understanding of their business finances. This will allow them to be able to discuss their business finances at any time with confidence and will help them to get additional funding on demand.

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Accounting Information

Small Business Accounting Software

If you are setting up a small business or a home based bookkeeping business, ideally you will be looking to use suitable software to keep track of the accounts for each business.
There are a multitude of products out there that can help you do this but short of reviewing each one individually, it is difficult to suggest the best one for your business.
As the requirements of each business will be different, here are some of the software features you need to compare against your business needs before deciding which product to purchase.
Number of users (Licence)
If you will need access to the software by a number of people, it is worth considering the detail of the licence in respect of how many users will be allowed. Some software packages have restrictions in this regard which could mean a costly upgrade if you haven't obtained the correct level initially. When weighing this up, don't forget to factor in future growth as nothing remains static for long.
Number of Companies
Some packages will only allow say one, three or five companies to be operated on a particular licence. If you are running a bookkeeping business you will require a software package that offers "unlimited companies". This will save you time and money upgrading at a later date.
Reporting options
Most packages will give you the option to run all of the standard reports, such as trial balance, profit and loss and the Balance sheet. However, is this enough? Think about which reports your business or clients may require? Will they want monthly cost analysis? Do they have "Departments" that they need to scrutinise? Does the software produce the relevant reports required for the various tax returns? It is worth considering all of these things before purchase as again this will save you a huge amount of time later on.
Nominal coding and departments
Often, software comes with preset nominal codes. Often these can be quite restrictive so you need to ensure that these are editable. This allows you to adapt the software to the business you are accounting for. In order to drill down deeper, you should look for the facility to use "Departments". This is particularly important for companies operating from more than one location and facilitates detailed reporting for each location within the one main company. In summary, flexible nominal codings and the "Department" functions will save loads of time when producing detailed reports at a later stage. It also enables valuable information to be provided to the end user very quickly.
Portability
Think about where you will need to access the software from. If it is just from a small number of desktop computers then there is no problem. However, if you will also need access on your laptop for example when visiting clients, then you need to ensure that the software is compatible and can be easily updated from changes made on the static computers.
Storage and backup facilities
Last and by no means least, you will need to take regular backups of your data as if it gets lost or corrupted you are in for a pretty mammoth task of salvaging the information. Ensure that the software and your hardware are compatible in terms of where the data will be backed up to and how the process is carried out. Finally you need to determine where a physical copy of the backup data will be kept. This should ideally be in a fireproof safe away from the main computer database.
 
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Free Accounting Software

Free accounting software is available that may very well meet all of you accounting needs! Be sure that any products used for business purposes will create suitable audit trails to help avoid trying to recreate data at a later date. Also make sure that any accounting software used whether free or paid, will meet all of your needs both today and in the near future to avoid having to go through a possibly cumbersome upgrade down the road.
The following are some of the most popular free accounting software products available.
Free Accounting Software 2.0 One very popular free downloadable accounting product is Free Accounting Software 2.0 from Systems Online. Even though this Windows based program is free, it is still a complete multiuser, multicompany, and multibranch accounting, inventory, and customer management solution for business. Free Accounting includes: physical and non-physical inventory, invoicing, customers, contacts, vendors, inventory, sales, sales returns and credit memos, quotes, purchasing, and purchase returns. Furthermore it can handle complete AR and AP with all accounting functions and journals including general journal, inventory control journal, checkbooks, and bank reconciliation and deposits. This new version is a major upgrade with many valuable features including FIFO/LIFO and Average cost accounting! (To keep this product free you will be required to link to them on your web site. Otherwise you will be required to pay a small fee.)
Microsoft Office Accounting Express 2007 Another exciting product is Microsoft Office Accounting Express 2007. Microsoft promotes this new free product as, "Everything you need to make your small business idea flourish. Microsoft Office Accounting 2007 is available in the U.S. only, as a free download or on a CD. An advantage to this product is that if your small business out grows the Express Version you can easily upgrade to the paid Professional Version.
Choice Accounting Choice Technologies provides this basic Choice Accounting Package as a free download anticipating that you will at some point purchase additional products and services from their company. It is very easy to master this program which is a full-featured accounting and bookkeeping system target to small businesses. It has a setup wizard that can create a dataset in just a few minutes.
Accounting Startup Edition Dynacom offers this Accounting Startup Edition free with one caveat, you are required to link to them in your emails and/or on your internet site. This should be easy for a small business to do especially if it is a home based business that may not have a very formal website anyway. It includes all the basic accounting functions needed to manage your business efficiently: purchasing, sales, general ledger and banking. It even includes payroll! To make a great offer even better, it comes with no time or transaction limitation. Like other good free accounting software you can easily upgrade to a more advanced products if your business outgrows this program.
GnuCash Due to the increasing popularity of the Linux platform this product is worth mentioning. GnuCash is an Linux open source accounting application. In fact GnuCash is the leading free, open source accounting program for Linux. GnuCash is a functional replacement for many of the expensive accounting programs. This release is a new version for 2007!

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Best Accounting Software
Accounting Principles